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Roles & Responsibilities of the PFA Members


Job Summary

The Chair provides leadership for the committee sets the agenda for meetings and manages meetings in line with the agenda.

The Chair should ensure that issues are properly debated, and an agreement is reached. Some committee members will be better at expressing themselves than others; it is important that the chair welcomes contributions from all members of the committee so that everyone feels involved.

The Chair will ensure that all new members feel welcome and their contributions valued. The Chair will introduce them to the other members and encourage them to play an active part in the discussions at committee meetings.

To ensure the smooth running of meetings the Chair must remain impartial and make sure that all parties have a voice and the opportunity to participate in decision-making.

The Chair will work closely with the Treasurer and Secretary to ensure that the PFA is run effectively.


As an Officer of the committee, the Chair will be one of designated signatories and will sign cheques on behalf of the PFA along with the Treasurer and Assistant Treasurer.

Primary responsibilities

  • To ensure that the business of the PFA is conducted in accordance with the wishes of the representatives of the PFA, to uphold the constitution of the PFA, and prepare and submit statutory reports to Regulatory Bodies

  • Provide leadership

  • Provide the link between the PFA and the school

  • Sign the approved minutes of the last meeting

  • Set the agenda for meetings

  • Get to know members of the committee

  • Run meetings in an efficient and timely manner ensuring that everyone is able to contribute

  • Agree a date for the next meeting

  • Welcome and involve new members

  • Write the annual report

  • Sign cheques for the PFA with one other committee member

  • Designated Safeguarding Person

  • Lead Risk Assessment for events



Job Summary

The Secretary ensures that the PFA runs smoothly and requires good organisational and communication skills and being able to stick to deadlines.

Primary responsibilities

  • Take the minutes of meetings, type them up and distribute them

  • Ensure that enough committee members are present to make the meeting quorate 

  • Write the annual report with the Chair

  • Preparation and distribution of newsletters and other communications to parents

  • Preparation of publicity flyers, posters, tickets, etc. for events alongside the events manager

  • Keep the website up-to-date with event information


Job Summary

A key role for all committee members is to manage and control the funds the PFA raises.  Although all the committee members have equal responsibility for the control and management of PFA funds the Treasurer plays an important part in helping the committee carry out these duties properly.

Primary responsibilities

  • To maintain up-to-date records of all PFA financial transactions

  • Day-to-day management of accounts, including issuing bills and receipts on behalf of the PFA and ​making payments

  • To prepare and update financial ledgers on a regular basis 

  • To complete banking transactions on a regular basis 

  • To organise floats for fundraising events

  • To collect and reconcile monies raised at events alongside the assistant treasurer and/or chair

  • Report totals raised to the appropriate stakeholders  

  • To prepare and report financial statements at PFA Meetings. 

  • To prepare a concise Financial Report for the Annual General Meeting. 

  • Charity registration and Gift Aid

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